Holding a successful conference in Auckland will require attention to detail, careful planning and good preparation. One of the most important elements that that can make or break an event is finding the right venue. Event planners organising a conference in Auckland do have the benefit of there being many world-class event venues for hire in Auckland, but the great selection of facilities can make the decision process a little complicated. While the task of finding a venue can seem overwhelming, there are some tips that you can follow to help make the process easier.
If you are holding an event in Auckland, you have several venue locations to choose from, and this can be one of the most important considerations. First, you want to think of the way that many of the attendees will be traveling to the event. If they are all from Auckland, then you may want to consider a location that is central to where many of the guests live or work. If many of the guests are coming from out of town, then having the event near Auckland Airport, or at a location that will make lodging more accessible is the right way to go.
As an event planner, you want to make sure that your Auckland venue has the facilities to meet the needs of the conference. Fortunately, the selection of Auckland venues will offer plenty of good opportunities in this regard. If you need an auditorium, then you will want to make sure that the venue has the appropriate space able to accommodate all the guests. Additionally, you may want to consider whether the venue has smaller meeting rooms for break away meetings. You also want to make sure that the facilities have the types of equipment that you may need. If you need things like projectors, large screen TVs or a sound system, then you will want to make an inquiry before you book the conference space.
You are going to want to make sure that you provide at least some level of refreshment to the guests of the conference. For this reason, you are going to want to know whether the venue space has facilities that can provide refreshments and the kinds of choices that you will have. With many of the venues in Auckland, the refreshments will come as a part of the booking. If the venue offers refreshments, then you are going to want to investigate the choices that they have to offer and give some of the refreshments a taste testing. If you want to bring in your own catering firm, then you want to find out whether the venue allows for this option.
As an event planner, you probably have a good idea of the type of image that you want the conference to project. The event venue that you choose will help to shape the image and the ambiance of the event. Different Auckland venues will already have their own reputation that can help to play into the image that you are trying to project. In addition to this, you want to consider the venue’s décor and the architecture of the building. When making decisions about image, you want to consider the people that are going to be in attendance. Different locations will come off better for different types of conference groups.
When it comes to selecting a conference venue in Auckland, you have a lot of points to consider. With the points above, you should be able to narrow it down to a few locations that can fit the needs of your conference. Once you have a list of prospective venues in Auckland, you can then schedule a site visit to get some firsthand experience with the location.