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Synchronizing Outlook for your Computers

Posted By Thomas Holz On June 8, 2009 @ 1:00 pm In Business Development,Internet Technology | Comments Disabled

Notebooks are dropping in price every day so it’s quite normal if you own a second computer and a second installation of Outlook. But wouldn’t it be nice if your two Outlook clients always had the same data? It IS possible and it’s known as “synchronizing.”

Outlook normally puts all your e-mails, contacts, tasks, etc. into a single large file named Outlook.pst. You could then copy that file over to the other PC. And that would work. However, it’s not the easiest file to find.

Now there’s a better way to synchronize Outlook:

>> Start Outlook >> Look for the folder tree >> Right-click the top object >> Select “Properties” >> Select the “Advanced” button

In this dialog you’ll find the so-called “qualified path” of your PST file. You can basically copy it to the other PC. Please note that you can only copy / replace that file while Outlook isn’t open. If you want to automate the copying of the file, use Easy2Sync for Files.

Warning: when you replace the Outlook.pst file you should note that you’re replacing absolutely everything. That can pose a problem if you’ve changed contacts on both pcs since the last time.

Easy2Synch does the synchronization work for you

So we need to do something else. Copying the file isn’t good enough. We need to sync its contents. The problem is: You can’t do that by copying files. You need a special solution to do the job. But the upside is: There’s a wonderful solution online that does all the work for you. It’s called Easy2Sync for Outlook (http://easy2sync.com/en/produkte/e2s4o_buy.php [1]). The solution is specialized on Outlook sync jobs and does all the hassle of observing where emails were changed and then transferring the changed items. So you don’t have to copy files any more; you just have to start the synch. And you don’t have to watch which PC contains the latest version because the synch solution will automatically sort this out for you.

But there’s more. A synch solution also enables you to exclude parts of your tasks from the synch, since you’re not copying the entire file any more. You can, for example, exclude directories that you don’t want – or limit the synch to your calendar items. Or you can synch ‘all except the public calendar items’ and so on.

A great synch solution like Easy2Sync (http://easy2sync.com/en/produkte/e2s4o_buy.php [1]) can save you a lot of frayed nerves. Copying PST files may be a good start for testing things, but to work effectively you should use a reliable synch solution.

About the Author

Thomas Holz has been writing software for Outlook for several years now. He’s published programs to find duplicates, to use text modules in Outlook and to synchronize Outlook.


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[1] http://easy2sync.com/en/produkte/e2s4o_buy.php: http://easy2sync.com/en/produkte/e2s4o_buy.php

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